General By-Laws of the Canadian Paediatric Orthopaedic Group
Article I & II (Objectives)
The name of the organization shall be the Canadian Paediatric Orthopaedic Group (hereafter referred to as CPOG).
- CPOG Objectives:
- To provide a collaborative forum for orthopaedic surgeons in Canada whose practices have a substantial interest in the management of paediatric orthopaedic conditions.
- To facilitate and stimulate the academic and scientific exchange of ideas and thoughts between these individuals.
- To promote and support discovery science, epidemiologic, economic and clinical paediatric orthopaedic research within CPOG by individuals, single sites and multi-centre collaboration.
- To promote excellence in paediatric orthopaedic care in Canada by developing and disseminating evidence-based best practice guidelines and by developing and offering educational products for paediatric orthopedic trainees, practitioners and the public
Article III (Membership)
- Full active membership is offered to orthopaedic surgeons who currently practice in Canada and who devote a minimum of 50% of their practice to the management of paediatric orthopaedic conditions. Surgeon members must be approved by the Executive Committee.
- Associate membership is offered to the following individuals:
- Orthopaedic surgeons who are practicing paediatric orthopaedic surgery outside of Canada but who are collaborators with a CPOG member on a CPOG-supported study.
- Researchers that are not orthopaedic surgeons but are involved in the conduct of paediatric orthopaedic research in conjunction with a CPOG member. All Associate Members must be nominated by a CPOG member and approved by the Executive Committee.
Article IV (Maintenance of Membership)
- Maintenance of membership:
- Membership will be maintained by attending at least one CPOG general meeting every three years and by actively participating in at least one CPOG endorsed research project or an educa-tional activity sponsored by CPOG every three years.
Article V (Officers)
- The voting officers of CPOG will be:
- Members-at-Large (2)
- The affairs of CPOG shall be managed by an Executive Committee consisting of the voting officers. New members of the Executive Committee will be elected by a simple majority vote of the membership attending the annual meeting from a slate prepared by the outgoing Executive Committee. Nominations moved and seconded from the floor will be accepted. All members of the Executive Committee must be Full Active members of CPOG.
- Duties – Subject to the By-Laws, the Executive Committee will determine the authority of the officers of CPOG. The Executive Committee may delegate responsibilities to the officers. The officers may exercise all powers conferred on them by the By-Laws as well as those incidental to their duties. Ab-sence, incapacity, refusal or negligence to act or any other cause deemed sufficient by the Executive Committee permits re-delegation of the responsibilities of an officer to any other officer, for a period of time that the Executive Committee may determine.
- President – Will serve a three-year term (Initial term will be 2012-2015). The president shall act as the Paediatric Representative of the Canadian Orthopaedic Association. The President shall be responsible for the conduct and supervision of the business affairs of CPOG during his/her term of office and will serve as Chair of the Executive Committee. The president will also be responsible for appointing the CPOG coordinator during their term.
- Vice-President - Will serve a three-year term (Initial term will be 2012-2015). The Vice-President shall be responsible for the review of research project proposals submitted for CPOG endorsement and presentation of such proposals to the executive. In addition, the Vice President shall be responsible for production of the semi-annual letter to the general membership. After the three-year term, the CPOG Vice-President will become the CPOG President.
- Secretary - Will serve a three-year term (Initial term will be 2012-2015). The Secretary shall be responsible for recording and disseminating the minutes of meetings of the Executive Committee, the annual meeting, and additional meetings/teleconferences as required. After the three-year term, the CPOG Secretary will become the CPOG Vice-President
- Treasurer – Elected for a three-year term at the Canadian Orthopaedic Association Annual Meeting (Initial term will be 2012-2015). The Treasurer is required to oversee and verify the financial and accounting records for CPOG. The treasurer will also be the primary liaison with industry and in acquiring grant support for the organization. After the three-year term, the CPOG Treasurer will become the CPOG Secretary.
- Executive General Board Members – Appointed for a three-year term at the discretion of the executive committee. Nominations may be forwarded by any Full Active members. Responsibilities will be delegated at the discretion of the President.
Article VI (Conduct of Business)
- Conduct of Business:
- All documents, deeds or papers required to be executed by CPOG shall be signed by the President or Treasurer. Required signatures may also be executed by such member or members of the Executive Committee as may be designated by executive resolution.
- CPOG will maintain financial accounts through the Canadian Orthopaedic Association.
- Money pertaining to CPOG meetings as well as for research / education grants will be held by the Canadian Orthopaedic Association. This includes money from industry as well as money from scien-tific research granting agencies.
- The Treasurer will regularly receive, review and approve statements.
Article VII (Annual Dues)
- Annual Dues:
- CPOG does not have annual dues; this may be modified in future by majority vote of the executive if deemed appropriate and necessary. All members are encouraged to pay annual dues to the Canadian Orthopaedic Association.
Article VIII (Meetings)
- The CPOG general membership will meet annually at a site to be determined at least 2 years in advance. This meeting will be held in conjunction with the Annual Meeting of the Canadian Orthopaedic Association.
- CPOG members will be expected to pay the conference registration fees while attending the Annual Meeting of the Canadian Orthopaedic Association.
- Members of CPOG will be expected to pay for their own travel and lodging during the annual meeting.
Article IX (Repeal, Amend or Propose By-Laws)
- Repeal, Amend or Propose By-Laws:
- Changes to the existing By-Laws may be proposed by the Executive Committee.
- Any proposed changes to the By-Laws must be forwarded by the Secretary to the CPOG membership at least 30 days prior to the annual meeting.
- The repeal, amendment or proposal for any By-Law must be duly proposed and seconded from the floor at the annual meeting.
- Any repeal, amendment or proposal of a new By-Law shall require approval by a simple majority of the membership attending the annual meeting.